Google Document Sharingĭue to the open and collaborative nature of Google Drive, data loss via incorrect sharing practices is an inherent and persistent threat. Last year Google said it had four million businesses using G Suite in 2018, but it’s still far behind the 200 million monthly active Microsoft Office 365 commercial users.Google Drive data is most likely to be lost via end user negligence/malice or compromised endpoints, and a proper evaluation of Google Drive’s security functionality should focus on these vulnerabilities. In an interview with Axios in March, G Suite boss Javier Soltero revealed that Google's suite of products - which includes Gmail, Hangouts, Drive, Photos and lots of other apps - has a user base of two billion, although Soltero didn’t disclose how many of those pay a monthly subscription. This is a big change for Google’s flagship commercial product and comes at a time when the world is increasingly reliant more on collaborative tools as people work remotely in lockdown. MORE FROM FORBES Apple AirPods Can't Compete With Enhanced Google Pixel Buds By Jay McGregor The idea is to cut down on multiple copies of the same document, which can end up being out of date because they're not synced - it will also mean fewer files in your drive. Shortcuts are links to original files that can be placed anywhere in your drive, or even another drive. It's also easier to switch accounts by swiping left or right to quickly move to another drive.Ĭontinuing the updates for Drive, a new shortcuts feature was also introduced this week.

As users type it will indicate that the document is saving in real-time, if they click on the icon, it will show its offline availability.įor Android Docs, Sheets and Slides now have a full-width search bar. The first is a new ' document status ' icon that appears at the top of a document and shows its save status and whether or not it's available offline. Update 05/28: Google is making more changes to Drive today for both Android and the web interface. Anyone interested in testing out the new feature can sign up for the beta here. These new permissions and sharing changes are only available to paid G Suite Business, Enterprise, Education, Enterprise for Education and Nonprofits users - G Suite Basic users and personal Google accounts are not eligible.

However the act of moving folders between shared drives is reserved for users who are managers “on both the original as well as the target location”.

When it comes to moving files or folders within a drive, or between shared drives, inherited and direct access will be preserved, Google says. Google makes it clear that folders can only be shared by managers of the shared drive, whilst other levels of access (content manager and commenter, for example) can’t because “they are not allowed to control broad access to content”.

Access shared google drive